GAITHER PLANTATION
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Fees and Regulations

GAITHER PLANTATION

270 Davis Ford Road

Covington GA 30014

www.gaitherplantation.com

 

RENTAL FEES

RULES & REGULATIONS

(Rules & regulations are subject to change. If changes are made, a revised copy with be forwarded)

 

REVISED SEPTEMBER 6, 2013


Rules and Regulations of Gaither Plantation

Any violations of these rules will result in forfeiture of your security deposit. Please read the rules carefully and call Tammy Henderson at 678-625-1200 if you have any questions.

Any violations of these rules will result in forfeiture of your security deposit. Please read the rules carefully and call Tammy Henderson at 678-625-1200 if you have any questions.

 

Terms and Conditions:

  1. The reservation deposit will be forfeited if the reservation is canceled less than 90 days prior to the scheduled event. (unless stipulated otherwise)
  2. The premises will be used only for the purpose set in the agreement and no other purposes.
  3. The agreement may not be in whole or in part be assigned, transferred, or sublet by the renter.
  4. Any group, club, or individual who contracts to use the premises is responsible for damage to furnishings, equipment, land, landscaping, or other facilities incurred during its use.
  5. All deposits and fees are due no less than seven days before the event is scheduled; however, the reservation fee must be paid in advance in order to secure date.
  6. The contact person for reservations and deposits is Tammy Henderson at 678-625-1200. The Plantation is closed on a daily basis. Please contact the caretaker, Marty Roberts, at 678-283-1675 to make an appointment to view the Plantation for rental purposes.
  7. Both caretaker and renter during walk through prior to rental will complete a signed checklist of rental item inventory and property conditions. Any discrepancies will be noted and addressed at that time.

    Checking In:

  8. Renters/Caterers have the use of the house for a maximum eight-hour block of time of the day of the function, beginning at the check in time indicated on the contract. (No earlier than 9:30 a.m.)
  9. No amplified music (stereo systems, speakers, bands, deejays, electric keyboards, etc.) is allowed inside the house or Harris Springs Church. Such equipment should be confined to the pavilion or outside grounds. No exceptions will be permitted.
  10.  

    Gaither Plantation Grounds:

  11. Furniture, equipment, and all items belonging to the Gaither Plantation House are for use in the house and must not be removed from the house or pavilion.
  12. Do not move furniture or furnishings without approval. Only the caretaker may move antique furnishings.
  13. Candles may be lit only in the pavilion.
  14. No fires may be built in any of the fireplaces except the pavilion.
  15. No smoking or tabacco products inside the house or on the plantation grounds.
  16. In reference to Newton County Code of Ordianances, Section 31-107, the policy concerning alcohol usage is as follows:  "It shall be unlawful for any person to consume any sprirituous malt or alcoholic beverage in or upon any street, alley, sidewalk, or other public way or place in unincorporated Newton County, or within any public building.".  However, an exception for weddings only was voted upon on May 16, 2000 to allow champagne or wine to be used for one (1) ceremonial toast for bride and groom only or for ritual purposes during the ceremony or reception.  No other wine, champagne or other form of alcohol may be consumed after this toast or ritual.
  17. No nails or staples may be used to put up decorations, signs, etc at the pavilion and garden areas.
  18. The plantation does not provide ice. Ice will need to be purchased prior to the event.  Due to possible breakage, no glassware may be used for drinking purposes on Gaither property.
  19. No sparklers, fireworks, explosives or firecrackers will be allowed on Gaither property.  Bubbles and/or birdseed may be used.
  20. Checking Out:

  21. The premises shall be vacated no later than eight hours after check in time and no later than 11:00 p.m., including clean up time. Next day cleanup will not be permitted.
  22. The premises must be thoroughly cleaned of all trash, debris, etc. before departure and must be in the original condition as found upon arrival. Trashcan liners must be used and all trash removed from the premises immediately.
  23. The responsible party, or his/her agent, must be present during the function and must meet with the caretaker when the function is over, in order to check out.
  24. The contact person and the caretaker or his designee must each complete and sign a check out form before the security deposit will be returned.
  25. Newton County and the Friends of Gaither committee are not responsible for food, flowers, beverages or belongings left on the premises.
  26. Failure to follow these rules will result in the forfeiture of the security deposit.

 

Weddings

The Gaither Plantation House is a museum with antique furnishings and fixtures, which have been loaned to us. We have established special rules, which will allow you to use and enjoy the Gaithers atmosphere while protecting these priceless antiques.

 

    1. A four-hour block of time the day before the wedding is allotted for rehearsal and/or rehearsal dinner. The bridal party has the discretion to choose any four hours between the hours of 9:30 am and 11:00 pm. The rehearsal is free however; there is a $250.00 charge for the rehearsal dinner if held at the plantation.
    2. If food is to be served in the house for the bridal party prior to the ceremony, there will be an additional $250.00 fee. Food must be served and eaten in the sunroom only. Maximum occupancy for the sunroom per the Fire Department is 33 persons.
    3. An additional $250.00 fee will be charged if use of the kitchen area is also needed. The refrigerator is the only appliance allowed to be used. Use of the stove and/or oven is prohibited.
    4. The house will be available two (2) hours prior to the ceremony for dressing only. Bride and bridesmaids will dress in the bride’s room downstairs. Groom and groomsmen may dress in the men’s restroom of the house or in the men’s restroom near the pavilion.
    5. Dressing upstairs or in any other room of the house is not permitted. No other areas of the house will be accessible with this rental.
    6. Do not touch or handle any of the furnishings or pictures. Do not sit on any of the furniture. Many items are fragile and easily broken.
    7. In reference to Newton County Code of Ordianances, Section 31-107, the policy concerning alcohol usage is as follows:  "It shall be unlawful for any person to consume any sprirituous malt or alcoholic beverage in or upon any street, alley, sidewalk, or other public way or place in unincorporated Newton County, or within any public building.".  However, an exception for weddings only was voted upon on May 16, 2000 to allow champagne or wine to be used for one (1) ceremonial toast for bride and groom only or for ritual purposes during the ceremony or reception.  No other wine, champagne or other form of alcohol may be consumed after this toast or ritual.
    8. Birdseed, not rice, may be used. No birdseed is allowed in the house.
    9. Fresh rose petals, not artificial, may be used.
    10. The caretaker will be on the premises of Gaither Plantation and will assist you with any questions or concerns.
    11. In case of rain, the Harris Spring Church may be used free of charge. However, if Church is rented prior to the wedding, no refund will be given due to rain. There will be an additional $200.00 charge if used for any other reason. Maximum occupancy for the Harris Springs Church per the Fire Department is 200 persons.
    12. For safety measures, no candles may be lit in the Harris Spring Church. Only battery operated lighting may be used.
    13. Failure to follow these rules will result in the forfeiture of the security deposit.

 

 

 

Tours

 

Gaither Plantation is a unique facility. Few counties in Georgia are fortunate enough to have a complete living experience of nineteenth and early twentieth century rural life with such potential for enrichment and learning.

Tours will be available on the first and third Tuesday of each month by reservation only. Reservations must be made two weeks prior to tour date. To schedule a tour you must have a group of 10 or more.

 
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